We hope the convenience of online services makes your life easier! Anything you can do online with our office can also be accomplished in person on the Lakeland or Winter Haven campus and at the JD Alexander or Airside Center. Forms that can be faxed are noted below. The fax number is 863.297.1023. All other forms must be submitted in person or mailed to:
Polk State College
Admission and Registrar’s Office
999 Ave. H NE
Winter Haven, FL 33881-4299
- Available 24/7 through National Student Clearinghouse.
- When the National Student Clearinghouse web site opens, select the “Verify a Degree” link.
- If you do not have one, you will be asked to create a username and password.
- Provided to students after Drop/Add day.
- Available 24/7 through National Student Clearinghouse.
- When the National Student Clearinghouse website opens, select the “Verify Current Enrollment” link.
OUTGOING TRANSIENT FORM
Most outgoing transient forms are done online through FLVC.org. Your transient form will be processed by Polk State College generally within two days. You will receive notification by email. If the school you are attending does not accept electronic transient forms, you must see an advisor to get transient approval in person.
INCOMING TRANSIENT
If you are taking a course at Polk State College as a transient, from most state community colleges or universities, use the FLVC.org electronic transient form. If your institution does not use the FLVC.org transient services, then have your institution provide a transient letter or form with the courses you are allowed to take. You will not need to complete an application if you use the FLVC.org electronic incoming transient form.
CHANGE OF NAME, SS#, DOB, CITIZENSHIP AND OTHER
Check your student information at least once a term. If changes need to be made to any of your vital information, complete a Vital Statistics Change form. This form requires proof of legal change. Submit these forms in person only with related proof.
FERPA RIGHTS
Polk State College is committed to the protection of student rights and privacy of information. We comply with the provisions of the Federal Family Educational Rights and Privacy Act (FERPA). For more information, go to FERPA or read Polk State’s notification of rights under FERPA in the current catalog. It is found in the Admission, Advising, Registration and Records section.
FERPA RELEASE OF INFORMATION OR CONSENT FORM
If you want to give permission to your parent, spouse, or other to get information about your private academic record, you must give this permission in writing. Complete the FERPA Release Form and submit it in person with proof of identity.
OPTING-OUT OF DISCLOSURE OF INFORMATION
If you want to restrict all of your information from any kind of public disclosure, you must complete a FERPA Non-disclosure form. You must meet with the Registrar to discuss non-disclosure. This form cannot be completed and mailed or faxed.
At any time you want the non-disclosure status removed, complete a Vital Statistics form. Both of these must be submitted in person with proof of identity.
REQUEST FOR GED CREDENTIALS
If you earned a GED, you must request that it be sent to Polk State College within 30 days of your first term. This applies to Florida and out-of-state GEDs.
Be aware of fraudulent GED providers and diploma mills that give you a test to earn a high school diploma. See this official GED Testing Service website for help.
HOME SCHOOL AFFIDAVIT
If you graduated from home school, your primary educator must complete this form. It should be submitted within 30 days of your first term.
HIGH SCHOOL TRANSCRIPT REQUEST
If you attended a Florida high school, Polk State College can receive the transcript through FASTER electronic transmission. Request that your high school send a transcript after you complete a Polk State College application. If your high school is out of state or does not participate in FASTER, then submit a request directly to your school.
It is very important that your high school and college records have the same information under Name, Date of Birth, and SSN. If they are different, your high school transcript will not electronically post to Polk State College. Please verify this information before ordering your transcript.
Copies of all documentation must be accompany the Residency Affidavit. For further details on residency requirements, go to FLVC.org/Apply/Residency Guidelines to review Florida state statutes or check out the Admission Guide.
RESIDENCY APPEALS
Students who wish to appeal a residency decision may do so to the Residency Committee. Fully complete the Residency Affidavit, complete the petition section on the back page of the Residency Affidavit, and submit it with supporting documentation to the Admission and Registrar’s office on any campus or at the JD Alexander center.
PURPOSES FOR COLLECTING SOCIAL SECURITY NUMBERS
Pursuant to Florida Statute 119.071(5), Polk State College wants to inform you of the reasons we collect social security numbers. Please download and read this explanation.
