Setting the schedule for the procurement is the last item to be done when preparing the RFQ document (this ensures that the schedule does not “slip” and has to be re-determined if deadlines are not met). When the RFQ document (specifications and terms & conditions) is finalized, the Director of Purchasing and the user department’s technical expert meet and set the schedule. Therefore, there is no “set schedule” until that time. When the RFQ document is completed:
- It is immediately posted on the College website.
- A “blast” email is sent to all vendors who are on the Bidder List. [Of course, only those who have provided Purchasing with a valid email address will receive the blast.]