Purchasing

The Purchasing Department is responsible for the procurement of goods and services for the College, and for preparing/reviewing all College contracts.

PURCHASE ORDERS ARE REQUIRED. Verbal orders are not allowed. Goods received without the previous issuance of a valid purchase order will be returned to the vendor.

In the spirit of continuous improvement and cost management, Polk State College utilizes this bid system to post Request for Proposal (RFP) and bid opportunities. We strive to receive the best value for the goods and services purchased for the College’s needs. There is no charge to register, and Polk State College welcomes all vendors to register for the Florida Purchasing Group. Feel free to call BidNet’s Support Team at 800.835.4603 option 2 if you need any assistance. Please click here to register and bid.

Per statute 119.071(3)
If an agency rejects all bids, proposals, or replies submitted in response to a competitive solicitation and the agency concurrently provides notice of its intent to reissue the competitive solicitation, the rejected bids, proposals, or replies remain exempt from s. 119.07(1) and s. 24(a), Art. I of the State Constitution until such time as the agency provides notice of an intended decision concerning the reissued competitive solicitation or until the agency withdraws the reissued competitive solicitation. A bid, proposal, or reply is not exempt for longer than 12 months after the initial agency notice rejecting all bids, proposals, or replies.

Martin Chicas
Manager, Procurement Services

Jessica Lunsford Act

M/WBE’s are encouraged to bid.

  1. + Purchasing's duties

    1. Establishing and administering purchasing policies
    2. Dealing fairly with all potential sources of supply
    3. Obtaining goods and services in an efficient and businesslike manner
    4. Consolidating purchases of like or common items
    5. Obtaining fair prices for materials, equipment, supplies, and services
    6. Generally defining how to effect cost savings and coordinate purchasing and contracting procedures for Polk State College

  2. + Code of Ethics

    1. Polk State College Purchasing department personnel shall exercise sound business judgment and maintain the highest ethical and moral standards in the conduct of College business.
    2. Purchasing department personnel must discharge their duties impartially so as to assure fair and open competition between responsible suppliers.
    3. Acceptance of gifts or gratuities, other than advertising novelties of nominal value, is strictly prohibited. Purchasing department personnel shall not become obligated to any vendor and shall not conduct any College transaction which he/she may personally benefit.
    4. Purchasing department personnel shall conduct themselves in such a manner as to foster confidence in the integrity of the College.
    5. The Purchasing department endorses the Code of Ethics as advocated by the National Institute of Governmental Purchasing (NIGP), the Florida Association of Public Procurement Officials (FAPPO), and the National Association of Educational Procurement (NAEP). Purchasing department personnel are expected to be familiar with these Codes of Ethics and abide by them.

  3. + Mission

    1. To deal fairly and equitably with all suppliers wishing to do business with the College.
    2. Provide professional procurement services for all departments throughout the College.
    3. Assure adherence to all laws, regulations, and procedures.
    4. Maximize competition for all procurements.
    5. Obtain maximum savings through innovative buying and application of value analysis techniques.
    6. Administer the contracting function with internal efficiency.
    7. Purchase goods and services at the lowest price, consistent with quality performance and delivery requirements from capable suppliers meeting the College’s requirements. Purchase post-consumer recycled material content products, when available and monetarily beneficial.

  4. + Resources

    Terms and Conditions


    State of Florida Agencies/Departments

    Misc. Links