ITB #11-07 for Copying & Printing Services
This Invitation to Bid (ITB) will be issued to choose one or more firms to provide certain copying and printing services.
Status: The ITB document is currently in draft form, and is ON HOLD.
Contact Person: Wendy Geltch, send EMail to wgeltch@polk.edu
Documents:
To be added to the Bidder List, submit a 
Vendor Registration Form which includes Commodity Code 966-01.
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Q: How does the RFP process work at PSC? A: Click here
Q: What type(s) of information do I need to include regarding litigation? A: Click here
Q: Do you have any "tips" on what my company should do during the process? A: Click here
Q: When is the new name (Polk State College) effective? A: July 1, 2009.
Q: I have previously submitted information regarding our credentials and capabilities to PCC (now PSC). Will this information automatically be provided to the Evaluation Team by the Purchasing Department? Do I need to formally request that this be done? A: No. The ETeam will only receive your official “Submittal” during the evaluation process. No other information/data can be provided to them, including any information you provided outside of the procurement process. All information must be "in the book".
Q: How do I get added to the Bidder List? A: All the information/forms are available at:
http://www.polk.edu/purchasing/WebSite/VendorRegistration.htm Complete the Vendor Registration form and fax it to 863-297-1085. The commodity code for this procurement is 964-00
Q: I have a question about the RFP. Who should I call? A: All prospective Bidders are instructed that all contact must be through the Director of Purchasing (and should be done via EMail or faxed to 863-297-1085. Contact with ANY other staff member or Board member is cause for rejection of your submittal.
Q: Is it really necessary to provide my Social Security number? A: If you provide a Federal Employer Identification Number (FEIN), you do not need to provide a Social Security number.
Q: Do I need to include a Certificate of Insurance with my Submittal, or have my insurance agent mail one to PCC? A: No. Only the awarded firm will need to provide a certificate of insurance.
Q: When will the RFP be released/distributed? A: Setting the schedule for the procurement is the last item to be done when preparing the RFP (this ensures that the schedule does not "slip" and have to be re-determined if deadlines are not met). When the RFP document (specifications and terms & conditions) is finalized, the Director of Purchasing and the user department's technical expert meet and set the schedule. Therefore, there is no "set schedule" until that time. When the RFP document is completed: 1) It is immediately posted to the website in PDF/Word format, 2) A "blast" EMail is sent to all vendors who are on the Bidder List [only those who have provided Purchasing with their EMail address], and 3) A hard-copy is mailed to all vendors who are on the Bidders List |