10-01 for A/E for Advanced Technology Center

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RFQ #10-01 ~ Architect & Engineering Services For
Advanced Technology Center in Bartow, FL

Intent: Services include the design of a new building with administration spaces, classrooms, labs, mechanical, and circulation areas. Professional Architect/Engineering services shall include:

Programming
Schematic design
Design development documents
Construction documents, including all supporting document in conformance with building and arelated codes, rules, and regulations of any agency having jurisdiction.

Contact Person: Wendy Geltch, send EMail to wgeltch@polk.edu

Status: The following ranking was approved by the DBOT on Feb. 28, 2011:

1. Furr & Wegman Architects, P.A.
2. Florida Architects, Inc. (tie)
2. Schenkel Shultz, Inc. (tie)
3. Gene Leedy/Harvard Jolly, JV
4. Gould Evans Associates

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Submittals have been received from the following firms:

Baker Barrios Architects / Orlando, FL
Florida Architects, Inc. / Orlando, FL
Furr & Wegman / Lakeland, FL
Gene Leedy/Harvard Jolly, JV / Winter Haven, FL
Gould Evans / Tampa, FL
HKS Architects / Orlando, FL
Lunz, Prebor, Fowler / Lakeland, FL
Perkins + Will / Coral Gables, FL
Ranon & Partners / Tampa, FL
RLF Architects / Winter Park, FL
Rowe Architects, Inc. / Tampa, FL
Schenkel Shultz Architects / Tampa, FL
Stanley, Beaman & Sears / Atlanta, GA
Straughn Trout / Lakeland
Swilley Curtis Mundy Hunnicutt (SCMH) / Lakeland, FL
Wallis, Murphey, Boyington Architects / Lakeland, FL

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RFQ Documents:

Addendum #1 issued on December 8, 2010
RFQ #10-01 with Addendum #1 changes incorporated

Revised per Addendum #1

RFQ Submittal Forms in MS Word 2007

Revised per Addendum #1

RFQ Submittal Forms in MS Word 2003

Use this form to identify your submittal by completing the form, and TAPING it to the top of your box. Please, do NOT write directly on the cardboard box or print the form onto a sticky-label and affix.

Original RFQ in PDF format (For reference only. Do not use this version - see revised documents above.)

Additional Information:

Clear Springs Corporate Park Design Guidelines
Site Location Map
Advertisement
Bidder List ~ updated Feb. 1, 2011/ this is a list of firms who have completed a Vendor Registration Form which included Commodity Code 906-00 (Log in: PolkState / Sign In: PSC123) and/or responded to the RFQ.
Pre-Submittal Conference Agenda
Pre-Submittal Conference Sign-In Sheet
Tentative Procurement Schedule is unchanged
PSC's Tax Exemption Certificate
Sample Certificate of Insurance

To be added to the Bidder List, submit a Vendor Registration Form which includes Commodity Code 906-00.

Frequently Asked Questions

Q: When I open the forms, the information appears in red font. Should I change the font color? A: We don't know why, but when some computers open the document, it reverts to "Final Showing Markup". Follow the following steps: 1. Open the document in Word. 2. Click on "Review". 3. Change from "Final Showing Markup" to "Final". 4. Click on "Track Changes" and make sure it is NOT hi-lighted.

Q: On page 2, please clarify the differences in GROSS and NET square foot and how each estimation is calculated. To estimate these numbers, a programming study or analysis has to be performed by either the College or another consultant. Please provide us with this programming information. A: a. CIP. The SF difference allows for hallways, bathrooms, overhangs, etc. as allowed in SREF. Likewise, CIP provides for the conversion formula; GSF = NSF X 1.4204. b. CIP-3 provides the ten space categories by which the college can estimate the number of educational spaces, student stations, and support spaces anticipated for the program. SREF provides the NSF /student stations and based on the formula the College estimated the NSF. No consultant was employed to estimate the values in the CIP. The College prepared a draft program analysis, based on the total program being funded, which did not occur.

Q: On page 2, there is a reference to "student and support spaces" as well as a "quick-serve cafe". Please provide us with the final floor plans of the Lakeland Student Center, since it is the most recent project the college has designed similar spaces for. This will allow us to better understand the needs and functions of theses spaces. A: PDF version will be made available on the Purchasing website. Please be advised that the quick-serve café envisioned for this project is expected to be smaller than the Lakeland Student Center. The final configuration may be only a small lounge area with vending machines.

Q: On page 3, the conceptual site plan shows that the roadways and property parcels have been located throughout the Clear Springs Corporate Park. Please provide us with a drawing that shows this information in its entirety and any other information known at this time, including other commitments from other owners/developers within the Corporate Park that would be "neighbors" to PSC. A: At this time, we are not aware of any other resident within the Clear Springs Corporate Park. At this time PSC has only set of hard-copy 24” x 36” draft drawings, which are available for review in the Facilities Planning and Construction Office on the Lakeland Campus, in the LME building.

Q:. On page 21, under "2. Format", item "a", sub-item "3)" electronic copies of the submittal are required to be in Word, Excel, or PowerPoint formats. These programs are not the typical software used to prepare RFQ documents. Please confirm that standard PDF file format is an acceptable format for the electronic copies. The PDF format provides for a digital table of contents in the form of "Bookmarks". We would assume that it would be preferable to the selection committee to receive one file with sections "bookmarked" through electronic links instead of breaking up the document into separate files and folders as requested in sub-item "2)" in this section. We will provide both if you feel it is required. A: PDF is an approved alternate.

Q: On page 21, under "2. Format", can the digital copy on CD be included inside each hard-copy binder? Options would include the interior binder pocket or a CD case the is designed with holes for 3-ring binders. A: Request is APPROVED for either an interior binder pocket or a CD case that is designed with a 3-ring binder. Sturdiness of the material used for either option is the responsibility of the submitter. It must be located at the front of the binder ahead of the content.

Q: On page 24 of the RFQ it says to include projects which were completed in the last five years, but on the form on page 42 it says ten years. Which should we follow? A: Page 24 is correct. Five years.

Q: On page 41, the bottom of the page states "This form must be completed...in Sections 4 and 6." We understand and agree with the RFQ writer's intent to provide the Evaluation Team with thorough information on each project. Unfortunately, the images/photographs required in this form are not available for the majority of projects, especially those currently "In-Progress" and those where no design renderings were required. Please confirm that this form is a format encouraged by the Purchasing Department, but not a requirement. We intend to follow the spirit of this form and provide on this page (opposite the "Projects In-Progress or Completed" form) photographs, renderings, drawings, sketches, etc. that provide additional project information. Otherwise, please confirm that submittals will be disqualified from consideration if the form is not used. A: This was discussed at the Pre-Submittal Conference. Provide images that are available. If none are available, state “N/A”. Refer to page 24, section 6b1, which states “include photos/drawings for each of the projects. You may insert a drawing instead of a photo in the “Before Photo” section of page 41.

Q: How does the RFP process work at PSC? A: Click here

Q: Regarding the Volume of Work form on page 46, do we include the full amount of the contract/PO, or can we deduct the amounts we paid to our sub-consultants? A: Deduct the fees that were paid to your sub-consultants, but include documentation to verify the $ amount difference between the PO and the $ included on the form.

Q: What type(s) of information do I need to include regarding litigation? A: Click here

Q: Do you have any "tips" on what my company should do during the process? A: Click here

Q: When was the new name (Polk State College) effective? A: July 1, 2009. Click here (large version) or here (small version) for the new logo.

Q: I have previously submitted information regarding our credentials and capabilities to PCC (now PSC). Will this information automatically be provided to the Evaluation Team by the Purchasing Department? Do I need to formally request that this be done? A: No. The ETeam will only receive your official “Submittal” during the evaluation process. No other information/data can be provided to them, including any information you provided outside of the procurement process. All information must be "in the book".

Q: How do I get added to the Bidder List? A: All the information/forms are available at: http://www.polk.edu/purchasing/WebSite/VendorRegistration.htm Complete the Vendor Registration form and fax it to 863-297-1085. The commodity code for this procurement is 906-00.

Q: I have a question about the RFP. Who should I call? A: All prospective Bidders are instructed that all contact must be through the Director of Purchasing (and should be done via EMail (preferred method)or faxed to 863-297-1085. Contact with ANY other staff member or Board member is cause for rejection of your submittal.

Q: Is it really necessary to provide my Social Security number? A: If you provide a Federal Employer Identification Number (FEIN), you do not need to provide a Social Security number.

Q: Do I need to include a Certificate of Insurance with my Submittal, or have my insurance agent mail one to PCC? A: No. Only the awarded firm will need to provide a certificate of insurance.

Frequently Asked Questions

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