09-03 for Architect/Engineer for Chain of Lakes Building
Request for Qualifications (RFQ) Intent: Services shall be for the design of a new building with administration spaces, classrooms, labs, mechanical, and circulation areas. The Professional Architect/Engineering services will include:
- Programming
- Verification of schematic design.
- Design development documents.
- Construction documents, including all supporting document in conformance with building and arelated codes, rules, and regulations of any agency having jurisdiction.
Ranking was approved by the District Board of Trustees on January 25, 2010:
Straughn Trout Architects
Schenkel Shultz
Furr & Wegman
Harvard Jolly/Parlier
Wilder Architecture
Short-Listed Firms, in alphabetical order:
- Furr & Wegman
- Harvard Jolly/Parlier
- Schenkel Schultz
- Straughn Trout Architects
- Wilder Architecture
Oral Presentations are scheduled for Dec. 14 starting at 8 a.m. in Room WAD-215 on the 2nd floor of the Adminstration Building.
Submittals Received:
- Astorino - Palm Beach Gardens, FL
- Bessolo Design Group / KEM Engineering - St. Petersburg, FL
- Canerday, Belfsky + Arroyo Architects - St. Petersburg, FL
- David H. Wulff Architect, Inc. - Lakeland, FL
- Furr & Wegman - Lakeland, FL
- Harvard Jolly/Parlier - Maitland, FL / Lake Wales, FL
- Lunz, Prebor, Fowler - Lakeland, FL
- Ranon & Partners - Tampa, FL
- Rowe Architects - Tampa, FL
- Schenkel Shultz - Tampa, FL
- Straughn Trout Architects - Lakeland, FL
- Wallis Murphey Boyington - Lakeland, FL
- Wilder Architecture - Tampa, FL
RFQ Documents:
Please note: The Director of Purchasing (PSC contact person) is on vacation until Nov. 30. Send all of your questions and comments to wgeltch@polk.edu with the subject line: RFQ 09-03 Question. EMails will be checked daily.
Additional Information:
Status: The RFQ was posted/issued/distributed on Nov. 6, 2009.
To be added to the Bidder List, submit a Vendor Registration Form which includes Commodity Code 906-00.
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Q: On page 20, section #5a – Schedule and Budget Compliance, the RFQ requests information from projects “completed in the last five (5) years”, and refers to the “Schedule and Budget Compliance” form on page 35. On the “Schedule and Budget Compliance” form on page 34, the form requests info from “projects completed in the last 10 years”. Can you please clarify which is correct, 5 or 10? We feel that a five year history will cover a dozen or so projects and will be more than adequate information to review a firm’s performance in this area. A: Five years is correct and sufficient. I you would like to expand it to 10 years, you may do so.
Q: On the Projects In-Progress or Completed Form, page one. Photos for the before and completed views of the project are requested. For new buildings under construction do you want a site photograph, a rendering of the building or no photograph? A: Include a current (present day) photo of the site, and identify it as such.
Q: On the Projects In-Progress or Completed Form, page two. The form asks to explain the differences in contract original/final amounts. Is the selection committee looking for information on the design contract or construction contract? A: The Project budget.
Q: How does the RFP process work at PSC? A: Click here
Q: What type(s) of information do I need to include regarding litigation? A: Click here
Q: Do you have any "tips" on what my company should do during the process? A: Click here
Q: When is the new name (Polk State College) effective? A: July 1, 2009.
Q: I have previously submitted information regarding our credentials and capabilities to PSC. Will this information automatically be provided to the Evaluation Team by the Purchasing Department? Do I need to formally request that this be done? A: No. The ETeam will only receive your official “Submittal” during the evaluation process. No other information/data can be provided to them, including any information you provided outside of the procurement process. All information must be "in the book".
Q: How do I get added to the Bidder List? A: All the information/forms are available at:
http://www.polk.edu/purchasing/WebSite/VendorRegistration.htm Complete the Vendor Registration form and fax it to 863-297-1085. The commodity code for this procurement is 906-00
Q: I have a question about the RFP. Who should I call? A: All prospective Bidders are instructed that all contact must be through the Director of Purchasing (and should be done via EMail or faxed to 863-297-1085. Contact with ANY other staff member or Board member is cause for rejection of your submittal.
Q: Is it really necessary to provide my Social Security number? A: If you provide a Federal Employer Identification Number (FEIN), you do not need to provide a Social Security number.
Q: Do I need to include a Certificate of Insurance with my Submittal, or have my insurance agent mail one to PSC? A: No. Only the awarded firm will need to provide a certificate of insurance.
Q: When will the RFP be released/distributed? A: Setting the schedule for the procurement is the last item to be done when preparing the RFP (this ensures that the schedule does not "slip" and have to be re-determined if deadlines are not met). When the RFP document (specifications and terms & conditions) is finalized, the Director of Purchasing and the user department's technical expert meet and set the schedule. Therefore, there is no "set schedule" until that time. When the RFP document is completed: 1) It is immediately posted to the website in PDF/Word format, 2) A "blast" EMail is sent to all vendors who are on the Bidder List [only those who have provided Purchasing with their EMail address], and 3) A hard-copy is mailed to all vendors who are on the Bidders List |