PSC Purchasing Long-Term Strategic Plan

1.      Develop and implement a highly efficient purchasing and contracting system by fully utilizing the capabilities of the Internet. The overall objective will be timelier and more efficient support to our customers. The backbone of this plan will be our ability to implement automated processes to the fullest extent possible.

2.       Online Information for Vendors

a.      Enable vendors to download a Vendor Registration Form and other information via the Internet for increased quality and accuracy.

b.      Post all Invitations to Bids/Requests for Proposals on dedicated webpages for easy access by bidders and other public entities.

c.       Post list of future bidding opportunities for informational purposes.

d.      Provide for electronic bid notification via the State’s Vendor Bid System, whenever feasible, for increased participation and competition.

3.       The Director of Purchasing shall:

a.       Create solicitations.

b.       Manage document library.

c.       Evaluate vendor responses.

d.       Lead all RFP Evaluation Teams.

e.       Ensure award of contracts is made by the appropriate level of authority.

f.        Manage contract amendments, assignments, terminations, and renewals.

g.       Correspond with vendors.

h.       Manage teams.

4.      All professionals within the Purchasing Department will be certified by NIGP, ISM, or NCMA and have at least a bachelor's degree.

5.       Maintain current certifications.

6.       Encourage all purchasing staff to pursue professional development.

7.       Obtain additional tuition assistance for personnel seeking educational advancement.

8.      Encourage participation in professional purchasing organizations such as COPP (Council of Purchasing Professionals), the Mid-Florida Chapter of NIGP (National Institute of Governmental Purchasing), NAEP (National Association of Educational Procurement), ISM (Institute of Supply Management), and FAPPO (Florida Association of Public Purchasing Officers).