Constitution of the 

Polk Community College International Circle

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ARTICLE I: NAME

This organization shall be known as the Polk Community College International Circle (PCCIC) .

ARTICLE II: PURPOSE

Polk Community College International Circle members represent diverse cultural and ethnic groups brought together to explore various cultures of the world and to introduce them to the college and local communities. We believe that the true spirit of America and of its people, as well as its uniqueness, are found in its cultural and ethnic diversity; therefore, we consider introducing and learning about different cultures to be our main priority.

ARTICLE III: MEMBERSHIP

Membership is open to all students, faculty, and staff of Polk Community College, as well as to other community members, regardless of age, race, religion, gender, or political affiliation.

ARTICLE IV: LEADERSHIP

Section 1: Executive Council

The advisors and officers of PCCIC shall collectively be known as the "Executive Council".

Section 2: Advisors

The advisors must be faculty or staff members of Polk Community College.

The advisor shall:

1. attend all meetings or provide a faculty member as a substitute, and ensure that  PCCIC's purposes and activities are within College policy.
2. conduct all monetary transactions on behalf of the club.
3. collect and count votes in all PCCIC elections.

Section 3: Officers

 A:  Requirements

All officers must be active members of  PCCIC.

Any candidate for the office of President or Vice President must be a Polk Community College student in good standing with a GPA of 3.0 or greater when elected, and must have been a member of  PCCIC for at least one term prior to being elected.

B.  Duties

Duties for each office include but are not limited to:

1.   President 

• Acts as leader of PCCIC.Conducts and chairs all club meetings.
• Represents PCCIC within the community
• Acts as representative of PCCIC and primary liaison between the club and other organizations.
• Reports to PCCIC Executive Council regarding club-related matters.
• Recruits new members.

2.   Vice President

• Reports directly to the president.
• Assists the president in his/her duties.
• Assists Executive Council as needed.
• Assumes all duties of the president if he/she is absent or otherwise unable to fulfill his responsibilities.
• Recruits new members.

3.   Secretaries      

• Takes and reads minutes.
• Provides minutes for each meeting to be posted.
• Reports to the vice-president.
• Assists Executive Council as needed.
• Recruits new members.

4.   Publicity Officers

• Design and distribute flyers, brochures, and posters that would inform the college and local communities about PCCIC activities.
• Interact with representatives of college and local communities with a goal of promoting PCCIC. This includes working with college and local newspapers and other media in order to promote the club and its activities.
• Report to vice president.
• Assist Executive Council as needed.
• Recruit new members.

5.  Treasurer

• Reports directly to the president.
• Keeps track of PCCIC finances and reports updates at meetings.
• Assists Executive Council as needed.
• Recruits new members.

6.   Webmaster

• Reports to the vice president and to the publicity officers.
• Maintains the PCCIC web site.
• Emails members concerning PCCIC activities.
• Assists Executive Council as needed.
• Recruits new members.

7.   Historians

• Assist the Webmaster with write ups for the website.
• Assist in keeping album and/or digital photos for website. 
• Assist in recording the history of PCCIC.
• Assist the Executive Council as needed.
• Recruit new members.       

C.  General Elections

General elections shall be organized during the first regular meeting of the academic year.

• Candidates shall be nominated publicly prior to the election, with the member in question stating his intent to run.
• A simple majority of the vote is required to win. Newly elected officers shall assume responsibility at the first regular meeting after the election is complete.

D: Vacancies in Office

• In the case of a vacancy in office, a new officer shall be elected to complete the term. That officer shall be elected during the meeting following that in which the announcement of the vacancy takes place.
• If the office of president becomes vacant, the vice president shall ascend to the office of president, and a new vice president shall be elected.
• All procedures shall be the same as in a general election.

E: Removal of an Officer

• If an officer fails to fulfill the requirements of his/her office, he/she shall be subject to removal from that office by a vote of the members, or by the decision of the Executive Council should they deem it necessary.
• A two-thirds majority of all votes cast shall be required for the members to remove an officer from his/her office.

ARTICLE V: MEETINGS

Section 1: Regular Meetings

The time and place of the regular meetings of PCCIC shall be decided upon during the first meeting of each term.

Section 2:  Special Meetings

A special meeting of PCCIC may be called by an advisor or by a majority of the Executive Council.

ARTICLE VI: COMMITTEES

Committees may be created or dissolved by the Executive Council as they are needed. Such committees shall discharge such responsibilities as may be assigned by the Council.

ARTICLE VII: FINANCES

Section 1: Accounting Year

The accounting year for PCCIC shall be from July 1 to June 30. The funds of this organization shall be accrued by fees, dues, and by any other such means as the organization shall determine, within PCC policy.

Section 2: Dues

Dues shall be determined per accounting year and will be collected by the treasurer once per accounting year from each member of PCCIC.

Section 3: Monetary Transactions

Advisors shall be responsible for any and all monetary transactions.

Section 4: Contracts

Advisors shall be responsible for any and all contracts, with approval of the Executive Council.

Section 5: Dissolution of Organization and Allocation of Remaining Funds

The Executive Council will execute the dissolution of PCCIC and the allocation of remaining funds within PCC policy.

ARTICLE VIII: MISCELLANEOUS

Section 1: Election Procedures

Unless otherwise stated, the advisors may not vote. All votes shall be by secret ballot, with the advisors collecting and tallying the votes.

ARTICLE IX: REVISION AND AMENDMENT OF THIS CONSTITUTION

This constitution may be revised or amended at any time provided notice has been given to members beforehand as to the intent to do so. Any member requesting the text of any proposed amendment or revised constitution must be provided with such. This may be provided by any convenient means.

A two-thirds majority of the entire membership shall be required to amend or revise the constitution.

ARTICLE X: RATIFICATION

We, the members of the Polk Community College International Circle, hereby accept this constitution as the official constitution of this club, and in acknowledgement of such, affix our signatures below this   16th   day of December, 2001.

Founding President of 1999 - 2001     Alex Okounev

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President 2001 - 2002     Cynthia Dean

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Vice-President 2001 - 2002    Brandon Lovering

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Secretary 2001 - 2002     Lynn Cook

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Secretary 2001 - 2002     Lisa Delph

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Treasurer 2001 - 2002     Rafael Gil

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Publicity Officer 2001 - 2002     Whitney Pollard

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Publicity Officer 2001 - 2002     Rockie Jarvis

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Webmaster 2000 - 2002     Benjamin Geiger

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Historians   2001 - 2002     

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Founding Advisor  1999               Ana Maria Myers

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Founding Advisor 1999           Rosalinda Rivera Collins

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