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Outline of the Policy Governing the Federal Work Study Program:

1. All students seeking employment through the Federal Work Study Program (FWSP) must file a FAFSA application online at: www.fafsa.ed.gov . Applications for the fall and spring semesters must be received by May 15th  for priority consideration for coursework during the fall and spring semesters of the following academic year.

Under no circumstances is the student to begin work for a department until he/she has been certified eligible for the Federal Work Study Program by the Student Financial Aid Office and has a work permit and award letter.

2. Job placement for FWSP students is handled through the Student Financial Aid Office which secures "Job Requests" from the departments on campus and from projects off campus. Qualified students come to the Financial Aid Office for referral to prospective employers.

Students are afforded equal employment opportunity without regard to race, sex, creed, color or national origin. The student obtains an Interview Form from the Financial Aid Office and presents it to his/her prospective employer.

After the interview has been completed, the employer fills in his/her portion of the form and returns it to the Financial Aid Office. The student's Interview Form must be returned to this office before he/she can be placed on the payroll. In addition, employment forms and a W-4 form must be completed.

3. Each department completes a monthly Time Record Earnings Form for each Student. These forms are submitted to the Financial Aid Office monthly. Payroll checks for each student are mailed by Business Office personnel.

4. For current wages, check with your Financial Aid Advisor.

5. Student wages are subject to Federal Income Tax. Each student must file an Employee's Withholding Exemption Certificate (W-4) with his/her employer before being placed on the payroll. The Student Financial Aid Office furnishes these forms.

Statements of wages withheld (W-2 Forms) are issued by PCC at the end of the calendar year. Before terminating employment with the college, the student is responsible for providing a forwarding address to their employer so that these forms can be forwarded without delay.

6. Students who work on a part-time basis on FWSP while enrolled in school are not covered by Social Security. Students are covered, however, when they are not enrolled in school and working on a full-time basis and Social Security deductions are made from their wages. Each off-campus agency employing full-time student workers will be billed for the employer's matching share of Social Security.

7. No student is permitted to work more than 20 hours per week.

8. No qualified FWSP student may work for more than one department or hold more than one job simultaneously.

9. Students on academic warning or probation may not hold college employment. All students must meet the Financial Aid Standards of Progress.

10. Supervisors are at complete liberty to discharge a student at any time that the student proves to be unsatisfactory. (The Financial Aid Office must be notified).

11. When a department or off-campus project no longer has need of a Federal Work Study employee, the employer must submit a Termination Form to the Student Financial Office, preferably with the Payroll Sheet form from which the student's final check is calculated.

12. All students must sign a work permit in order to begin employment.

13. No student may work during the hours that he/she has a scheduled class.

14. Students who have graduated, and/or do not intend to enroll in classes for the term may not work during the summer.

15. Students cannot work over 4 consecutive hours without a break or lunch period.

16. Students cannot work on campus during holidays.